For many years, stamps have been used in many companies. In fact, it is very common for many types of matters and purposes around the office. A stamp in an office is important as it shows and represents the company, especially in documents and correspondence purposes.
A stamp in an office, especially a company stamp, is an office tool or stationery that cannot be taken lightly. It is not to be used by everyone. Only people of authority that have access to use it.
Some stamps are so important that it can only be used and regarded valid with the presence of the company director’s signature.
However, there are also other types of stamps for more common and lighter office purposes that is less serious and can be used by anyone.
Some of the benefits and uses of stamps are as follows:
1. Company authorization
As have already slightly mentioned before, a stamp can be used to authorize documents along with the signature of the company directors. Some companies use stamps, some companies choose to use a company seal. Documents that can be authorized with a company stamp include sales transactions, agreement contracts, and other correspondence forms.
All documents issued by the company with the imprint of a company stamp or company seal is regarded as valid and legal. As these two marks represent the company, it means that all that is stated in the document is agreed and has been taken responsibility by the company. Thus, the use of a company stamp must be after thorough consideration.
2. Document organizing
This includes the uses of a more common stamp. A stamp for this purpose can be easily custom made with words that are necessary for organizing the documents, such as the word PAID, DENIED, ACCEPTED, or such. By stamping the documents, it is much easier to remember what to do with them and pile them into their respective groups. Not only that, it will be easier for you to let other people know what to do with them in case you need their assistance. Using a stamp this way reduces the possibility of a mistake happening in the organization of documents. A common rubber stamp can do the job, but it is better to use a stamp that is slightly more sophisticated such as a Kiasuprint self-inking stamp or pre-inked stamp. Not only they are loaded with ink that can print up to thousands of times, but they are also more convenient and they produce better stamp imprints as well. A Singapore rubber stamp and pre-inked stamp are not significantly more expensive than a common rubber stamp.
3. Affirming decisions
The mark of a stamp makes clear of a decision, such as the approval or rejection of declination of a document or offer. This can be done by the authority of a company, such as the company director. It is easier than leaving notes or manually writing down the verdict. By using a stamp, the work around the office can be completed quicker and easier. Nowadays, the existence of a self-inking stamp or other more advanced stamps makes the uses of stamp more convenient.
